From real boards

What board members say

★★★★★

"The legal scanner caught an ESA denial letter that would have been a Fair Housing lawsuit. That one catch saved us more than five years of Board-Armor subscriptions."

MP
Marcus P.
Board President · 38-unit HOA, Phoenix AZ
★★★★★

"Two hours every month on the treasurer report. Now I click one button and AI writes it. The bank feed imports all transactions automatically."

SK
Sandra K.
HOA Treasurer · 42-unit community, Denver CO
★★★★★

"Owner asked if they could Airbnb their unit. I typed it into Document Vault. AI quoted our CC&Rs word for word in two seconds. Conversation over."

JL
Jennifer L.
Board Secretary · 18-unit condo HOA, Portland OR
See it in action

Watch Board-Armor in 15 seconds

Short, real clips — click any video to play.

Dues & collections
AI legal adviser
Getting started
Switching is easy

Already using something else? You'll be up and running in minutes, not hours.

Bring what you already have — Board-Armor imports it in minutes, not weeks. No double data entry, no starting from scratch.

📄
Import PDFs
Drag in CC&Rs, bylaws, meeting minutes, and insurance documents — AI reads and organizes them automatically.
📊
Import spreadsheets
Upload your homeowner roster or dues ledger as a CSV or Excel file — every record maps in automatically.
🔄
Coming from another app?
Export your data from your current provider and bring it straight over during setup — nothing re-typed by hand.

Most boards are fully migrated and using Board-Armor the same day they sign up.

Get started

Set up in under 10 minutes

No IT department. No onboarding call. No manual. Board-Armor guides you through every step.

1
Create your HOA
Enter your community name, address, and unit count. Your private workspace is ready instantly.
2
Add homeowners
Add owners manually or upload a CSV. Each gets a unit, email, and dues amount.
3
Upload your documents
Drag in CC&Rs and bylaws. AI reads them — questions answered from day one.
4
Invite board members
Each board member gets their own login with role-based access. No extra charge per seat.
5
Send your first violation
Log a violation. AI drafts the letter. Legal scanner approves it. Send in one click.
6
Homeowners self-serve
Invite owners to the mobile portal. They pay via Apple Pay and stop calling the board.
See it work

Run a Free CC&R AI Scanner Test

Paste an excerpt of your actual CC&Rs and get a real, live legal-risk read — the same AI engine that scans every document inside Board-Armor.

⚖️ Live demo

Test your CC&Rs right now

Free, no obligation. We'll flag outdated Fair Housing language, enforcement gaps, and anything a plaintiff's attorney could use against your board.

Takes 30 seconds — just your name, email, HOA name, and unit count to unlock it.
📎

Already convinced? Bring the board with you.

A 1-page summary built for the 3-4 board members who still need to say yes — ROI, the legal liability case, and the pricing math vs. hiring a property manager.

  • Time back for volunteer board members
  • The legal liability shield, explained
  • Property management ($15-30/door) vs. Board-Armor flat pricing
Download the 1-page Summary for Your Next Board Meeting
The problem

HOA boards are drowning in admin

Self-managed boards run by volunteers deserve modern tools. BoardArmor gives every board enterprise-grade management at a fraction of the cost.

📊
Dues in spreadsheets
No reminders, no history, no real-time visibility into who owes what.
📧
Notices typed by hand
Every violation letter drafted from scratch. No tracking, no legal review.
📁
CC&Rs in a binder
"Is this allowed?" takes 45 minutes because nobody can find the right section.
⚖️
Legal risk everywhere
Boards unknowingly violate Fair Housing law, deny ESAs improperly, miss notice windows.
🔧
Vendors via text
No work orders, no COI tracking, no invoice records. Just texts and a prayer.
📉
No financial visibility
Treasurer spends hours building monthly reports. Board votes with no real data.
Everything included

Every tool a board needs — built for self-managed boards

Built from the ground up for how real volunteer boards actually work. Every feature is included on every plan — you only pay more as your community grows.

⚖️
AI-powered
Legal Pre-Send Scanner
Every outgoing message scanned for Fair Housing violations, improper ESA denials, due process failures, and defamation risk before it sends. Risk score + AI rewrite included.
  • Fair Housing Act compliance check
  • AI-corrected version generated instantly
📋
AI-powered
Compliance Auditor
Automatically flags if a meeting notice wasn't sent within the legally required window. Pre-loaded with statutes for 6 states. A voided meeting costs more than years of subscriptions.
  • OR, CA, FL, TX, NV, AZ statutes built in
  • AI compliance action report
🏠
AI-powered
Dues & Homeowner Directory
Real-time dues balances, payment history, AI delinquency risk scoring, and automated 3-step reminder sequences. Mark paid in one click.
  • AI delinquency risk score per owner
  • Automated day-7, 30, 60 reminders
📁
AI document search
Document Vault
Upload CC&Rs, bylaws, rules. Ask anything in plain English — AI quotes the exact relevant section. "Can I do Airbnb?" answered in 3 seconds with the exact CC&R clause.
  • Instant answers with document quotes
  • Cross-document search
🚨
Emergency Response Center
When a pipe bursts at 2am, your board needs a documented response — not a group text. One-tap vendor contacts, timestamped incident logs, and instant homeowner broadcasts create the paper trail your insurance claim needs.
  • Pre-loaded emergency vendor directory
  • Auto-timestamped incident log
📸
Pre-Loss Property Documentation
Insurance carriers deny claims by calling damage "pre-existing." Annual timestamped condition reports — board-attested, system-by-system — establish your property's baseline before any loss event. Could be worth hundreds of thousands.
  • 8-system condition assessment
  • Print-ready report for insurance claims
Simple pricing

Every feature included — price scales with your community size

30-day free trial on every plan. Cancel anytime. No per-unit surprises.

Most popular
Starter
$69/month
Up to 75 units

Everything a small HOA needs to replace spreadsheets and stay legally protected.

✓All 10 AI features
✓Homeowner directory & dues ledger
✓Legal pre-send scanner
✓Violation letters & compliance auditor
✓Document vault & AI legal advisor
✓Mobile portal & electronic voting
✓Up to 500 emails/month
No credit card required
Pro
$109/month
76–150 units

The same complete platform, scaled for growing communities.

✓All 10 AI features
✓Homeowner directory & dues ledger
✓Legal pre-send scanner
✓Violation letters & compliance auditor
✓Document vault & AI legal advisor
✓Mobile portal & electronic voting
✓Up to 1,500 emails/month
No credit card required
Enterprise
$299/month
151+ units

Full platform for large communities. Every feature, unlimited scale.

✓All 10 AI features
✓Homeowner directory & dues ledger
✓Legal pre-send scanner
✓Violation letters & compliance auditor
✓Document vault & AI legal advisor
✓Mobile portal & electronic voting
✓Unlimited emails/month
No credit card required
Every feature is included on every plan. The only difference between plans is your unit count and monthly email volume. No feature gating, no upgrades required to unlock tools.

Annual billing saves 20%. Cancel anytime — no contracts, no fees.

Referral program

Refer an HOA — get 1 month free

Every HOA board knows other HOA boards. Share your referral link and earn one free month for every community that subscribes. No limit on referrals.

🔗
Get your link
Sign up and find your unique referral link in Settings → Referrals
📤
Share it
Send it to other HOA boards via email, Facebook groups, or Nextdoor
🎁
Earn free months
When they subscribe, you automatically get 1 free month added to your account
Refer 12 HOAs → get a full year free. Refer 3 HOAs → cover your quarterly cost. Every referral counts — no cap, no expiration.
Start today

Your HOA deserves better than a spreadsheet

30-day free trial. Set up in 10 minutes. Every feature on every plan — starting at $69/month.

No credit card required · Join 500+ HOA boards already using Board-Armor · Average setup: 9 minutes

🛡️ 10+ features including Emergency Response ⚖️ Legal pre-send scanner 📬 USPS one-click mail 📱 Apple Pay portal 🗳️ Electronic voting 📊 Full GL accounting
Common Questions

Everything Boards Want to Know

The honest answers to what's actually holding you back.

Do I need a credit card to start the free trial?
No. Start your 30-day trial with just your name and email — no credit card required. You get full access to every feature immediately, with no separate "upgrade" step to unlock anything later.
What happens after the 30-day trial ends?
We'll email you before your trial ends. If you'd like to continue, just add a payment method from your account settings — nothing is charged automatically, since we never collected a card to begin with. If you don't add one, your account simply pauses; nothing is charged and nothing is deleted.
Can we cancel anytime?
Yes. You can cancel from your account settings at any point — during the trial or after — with no cancellation fee and no phone call required. Your account remains accessible through the end of your current billing period.
What happens to our data if we cancel?
Nothing is deleted. Your account is simply marked inactive — every document, homeowner record, and financial history stays exactly where it is. You can also export everything as CSV and PDF at any time. We retain your data for 90 days after cancellation, then delete it permanently. We never sell your data.
Is our HOA's data actually secure?
Yes. Your data is encrypted both in transit and at rest, hosted on enterprise-grade infrastructure (the same category of hosting used by major financial and healthcare platforms). Every board's data is isolated from every other board's — your homeowners' information, financials, and documents are never visible to anyone outside your organization. Payments are processed directly by Stripe; BoardArmor never sees or stores full card numbers. Your HOA owns its data, always — not BoardArmor.
Is there a contract or long-term commitment?
No. BoardArmor is billed month-to-month with no long-term contract — a deliberate difference from most management company agreements, which often lock your HOA in for a full year or more.
What makes the legal pre-send scanner valuable?
The scanner checks 9 specific legal risk categories — Fair Housing Act compliance, ADA/ESA accommodation law, due process, defamation risk, and more — that most board members don't know to look for. One caught Fair Housing violation saves more than 35 years of Board-Armor subscriptions. No competitor at any price point has this feature.
Why do plans cost different amounts if the features are the same?
Larger communities generate more emails, more AI requests, more storage, and more database activity — so the cost to run the platform is higher. The pricing reflects infrastructure cost, not feature access. A 20-unit HOA and a 200-unit HOA both get the legal scanner, the AI advisor, the compliance auditor — everything. The 200-unit HOA just pays more because they send more notices and have more data to manage.
Can our whole board use it, or just one person?
Every board member gets their own login with role-based access (President, Treasurer, Secretary) — no sharing one password across five people, no extra charge per seat, and no need to funnel everything through a single "tech person" on the board.
Do I need technical skills to set up Board-Armor?
None. If you can use Gmail, you can use Board-Armor. Setup takes under 10 minutes, with no installation and no IT department required. Start your 30-day free trial and see for yourself — no credit card, no commitment.
What if we already have a property management company?
Some boards use BoardArmor alongside their management company for better document organization and AI legal protection; others use it specifically to transition away from paying a management company altogether. Either way works — there's no requirement to be fully self-managed to get value from it.
How does Board-Armor help with insurance claims and risk management?
Pre-Loss Documentation lets your board conduct annual, timestamped, board-attested property condition inspections — establishing a baseline before any damage event, since insurance carriers frequently dispute claims by calling damage "pre-existing." The Insurance Claim Tracker logs every claim from first notice to final settlement, and the Emergency Response Center creates a documented, timestamped record of every action taken during an emergency — exactly what a public adjuster needs to build a strong claim on your behalf.
Is support included if we get stuck?
Yes — reach out anytime at hello@board-armor.com and a real person will help, not a chatbot.

Still have a question? Email us — a real person will answer, not a bot.

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